| 4.1
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Frequency and summoning of General Assembly meetings |
| 4.1.1
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A General Assembly of the members shall take place when required by the interests of the EAA. The Assembly shall, as a rule, be held in connection with an European/international congress or meeting of andrology and shall take place at least every 4 years. On the request of one-tenth of the regular members the officers shall summon an extraordinary General Assembly.
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| 4.1.2
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The Assembly shall be summoned in writing at least three months in advance. For the invitation the signature of one EAA officer is sufficient. The invitation shall contain the agenda.
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| 4.1.3
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The decisions of the General Assembly will be documented in the minutes which will be drafted by the rapporteur and signed by the chairman and the secretary. The chairman of the General Assembly is the President or, in his absence, another member who has been elected by the General Assembly by simple majority. The rapporteur is the Secretary or another person who has been elected by the General Assembly by simple majority vote.
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| 4.2
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Voting
All regular and all honorary members have one vote. Each supporting member is entitled to delegate one representative with one vote for the General Assembly. Affiliated and associated members may attend the General Assembly, but have no vote. Election of officers shall be by secret ballot only. Other issues shall be decided by open vote but, if decided by a simple majority of the General Assembly, by secret ballot. Every General Assembly properly summoned shall constitute a quorum regardless of the number of members present.
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| 4.3
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Tasks
The General Assembly shall at the meeting:
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| 4.3.1
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Receive a report from the President concerning the activities of EAA since the last General Assembly. |
| 4.3.2
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Receive a report from the Secretary. |
| 4.3.3
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Receive a report from the Treasurer including a statement on the society's accounts.
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| 4.3.4
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Elect from the candidates the President, Secretary and Treasurer. Nominations for the officers must have been received by the secretary at least 8 weeks before the commencement of the General Assembly. All regular members can be nominated. The officers can be re-elected once at the discretion of the General Assembly. The elections are based on majority votes. If in the first counting no candidate receives the majority, the candidate receiving most votes in the second round shall be elected.
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| 4.3.5
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Elect from among the regular members by a majority vote of those present four individuals as members of the Executive Council with due regard to a geographical and scientific representation. Nominations are proposed at the General Assembly. Executive Council members will be elegible for a second term.
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| 4.3.6
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Determine the annual fees for regular, affiliated and associated members.
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| 4.3.7
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Elect two auditors who will present their reports at the following General Assembly.
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| 4.3.8
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Consider other matters which arise from the objectives stated under §2. Members should ensure that any matters they wish to place on the agenda should be sent to the secretary at the earliest possible date and in any event not later than 8 weeks prior to the commencement of the General Assembly. |