9 Official organs of the EAA
(1) Official organs of EAA are:
- General Assembly
- Executive Council and
(2) The General Assembly can decide on the establishment of further organs of the academy.
10 General Assembly
(1) A General Assembly of the members shall take place when required by the interests of the EAA. The Assembly shall, as a rule, be held in connection with an European/International congress or meeting of andrology and shall take place at least every 2 years. On the request of one-tenth of the regular members the officers shall summon an extraordinary General Assembly.
(2) The Assembly shall be summoned in writing at least three months in advance. For the invitation the signature of one EAA officer is sufficient. The invitation shall contain the agenda.
(3) The members can request changes or modifications of the agenda within four weeks after the invitation in written form to the officers. The members have to be informed immediately but at least 40 days before the General Assembly about the modified agenda. This time period starts from the date of sending.
(4) The decisions of the General Assembly will be documented in the minutes which will be drafted by the rapporteur and signed by the chairman and the secretary. The chairman of the General Assembly is the President or, in his absence, another member who has been elected by the General Assembly by simple majority. The rapporteur is the Secretary or another person who has been elected by the General Assembly by simple majority vote.
(5) All regular and all honorary members have one vote. Each supporting member is entitled to delegate one representative with one vote for the General Assembly. Affiliated and associated members may attend the General Assembly, but have no vote.
(6) Election of officers shall be by secret ballot only. Other issues shall be decided by open vote but, if decided by a simple majority of the General Assembly, by secret ballot. Every General Assembly properly summoned shall constitute a quorum regardless of the number of members present.
(7) The General Assembly shall at the meeting:
- Receive a report from the President concerning the activities of EAA since the last General Assembly.
- Receive a report from the Secretary
- Receive and endorse a report from the Treasurer and from the Auditors including a statement on the balances of the accounting years.
- Decision regarding discharge from liability of the officers for the respective accounting years.
- Elect from the candidates the President, Secretary and Treasurer. Nominations for the officers must have been received by the secretary at least 8 weeks before the commencement of the General Assembly. All regular members can be nominated. The elections are based on majority votes. If in the first counting no candidate receives the majority, the candidate receiving most votes in the second round shall be elected.
- Elect from among the regular members by a majority vote of those present four individuals as members of the Executive Council with due regard to a geographical and scientific representation. Nominations are proposed at the General Assembly. Executive Council members will be eligible for a second term.
- Determine the annual fees for regular, affiliated and associated members.
- Determine potential financial compensation for the Officers and Executive Council members concerning their expenditure of time.
- Elect two auditors (not being officers or members of the Executive Council) who will present their reports at the following General Assembly.
- Consider other matters which arise from the objectives stated under 3.